Board Minutes – March 03, 2015

Minutes
Cumberland County District PTA Council
Executive Board Meeting
Cumberland County Schools Central Office
March 3, 2015
3:30 PM

 The Cumberland County District PTA Council met on Tuesday, March 3, 2015 at 3:30 p.m. in the Central Services Board Room, with the following board members present: Sonya Harriott, Porcha McMillan, Jerial Bogan, Dr. Mary Hales, Emily Chapman-Grimes, Deanna Jones, Kris Veno, Melody Chalmers, Heather Fuentes, Andrea Quick, Renarta C. Moyd, Rosalyn Hinton, and Kamina Fitzgerald.

President, Porcha McMillan called the meeting to order at 3:36 p.m.  The board approved the February 3, 2015 minutes.

 DISCUSSION AGENDA

President, Porcha McMillan opened up the meeting with discussion and introductions of a possible partnership with Military Child Education Coalition.

Treasurer, Jerial Bogan discussed and provided the treasurer report for information purposes.

There was a small presentation given by Shirani Tisdale and Tanisha Perkins explaining a non- profit opportunity with the Military Child Education Coalition.  The discussion included:

1. Parent to Parent:
     a. Organization services worldwide with 13 representatives, 2 representatives are non-army funded.
     b. Currently the army funds all material costs.
     c. Parent to Parent provides services for families and will come out to the schools to meet with the parents
     d. The organization was established in 2007.
     e. They provide free workshops, free testing, college/career prep, chart your course, fafsa, and financial aid, which equals to about $26 in materials.
     f. The workshops range from 20 minutes to an hour.
     g. They will provide binders, with tabs are provided for 8th and 9th graders.

2. Questions from (President) Porcha included.
      a. Being that the grant is offered through the military, do they include non-military populations?  Yes, as long as 25-30% are military connected.
      b. What population number is easy to manage?  25-50 at a time.
      c. How many are offered?  12 a month.
      d. How far in advance does one need to book a workshop?  As soon as possible.
      e. Are all schools on Ft. Bragg included?  Yes, all of the elementary schools are serviced.
      f. What is the contact information?  It is ptop.bragg@military child.org.

3. Comments by (Treasurer) Jerial Bogan:
     a. It was a great presentation.
     b. Do you conduct workshops on the weekend?  Yes, on occasion.
     c. Are you open for booth opportunities?  Yes, they do like to go where organizations
         are holding events.
     d. Principal, Melody Chalmers commented that the presentation was phenomenal.

 Old Business

1. Porcha reminded those who had not received a name badge to touch base with her.  She advised the badges are also good for community fairs and other opportunities to promote CCDPTA business.

2. We are using the summer to adopt kids for grant opportunities.

3. We are booked for the year with the grant reward and are looking for ideas for next year.

4. The Smart from Start Grant ends on September 30, 2015.  The Wellness Fairs in the  71st District area to improve the image and increase positivity in the area, ends on March 28, 2015.  The events were very successful with an empty food bank truck at the February 28th event.  It was also noted that having a walk friendly, central location helps with future events.

5. There will be a fitness fair held in the Douglas Byrd district in May.  More information to follow.

6. We will be partnering with SEPTA, Mary McArthur Elem. And Loucille Sauder’s Elem. in April.

7. During the summer, we will adopt local youth and also have a transitional meeting with the Officers of the CCDPTA.

8. Curriculum Night was discussed with more information to be given by Lisa.

9. Emily Grimes asked the following based on the events:

1. How are we measuring the success and perceptual changes during the Wellness Fairs?
     1. By word of mouth.
     2. By Sign in, observations, demographics, and other data.
     3. There was a recommendation to have a suggestion box, conduct a survey, and get feedback from the website, twitter, and gather information to be able to help with future grants, and be able to show growth to the State and National levels.  It is really all about impact.

10.   The Community Liaisons should promote as well and State would like to come down and take pictures based on the great things that they have heard about Cumberland County.

11.  The Board members were encouraged to also take signage and put them up in their areas to promote various events.

12.  The taping with Renarta, Heather, and Porcha went great.  It will be available for viewing soon.

New Business

1. The Nominating Committee comprised of Emily Grimes, Deanna Jones, and Virginia Jichia will be meeting soon to put out the slate of Officers 10 days prior to election. 

2. Our May meeting is on the 5th of May with the elections to be held 4th of May.

3. Applications will be taken from March 10th to March 28th, 2015.  The slate of Officers will be put in place and all interested need to submit their information to the Nominating Committee members.

4. In reference to the NC Report Cards, the following needs to happen:

      a. Make sure that we are clear on how we will inform families.

      b. The State level is working on how to explain the results to families.

      c. Growth is also being addressed.

5. Sonya Harriott gave a report on the Health Learning Summit that was held in Cary on February 7, 2015.

      a. It was very interesting and informative.  Sonya and her daughter represented from Cumberland County.

      b.There were vendors and information tables throughout the day.

      c. There was one vendor there that introduced the “Walking Classroom:  It is a device  where schools can incorporate an after school program with it where children listen to stories as they exercise and led by a guide.

      d. The Summit also focused on nutrition and programs designed to help students become fit and live healthy. 

      e. Sonya brought back giveaways and materials that were distributed to the Board.

6.      VP of Membership, Rosalyn introduced at student from her school (Walker Spivey Elementary) that was a Student Government Association Member.  The Board asked why he decided to run for SGA and how did he become a member.  He replied that he is a member because his classmates voted him in. We thanked him for attending the meeting and vowed to help Spivey and Cumberland County Schools be better.  He said that he would take the information from our meeting back to his school.

Board Committee Reports

VP of Grants, Rachel –Simms-Thompkins

1. Andrea Quick, CCS Grant Coordinator presented a Wells Fargo Grant opportunity that would include District and School systems.  She advised the grant would be an opportunity for next year.  Andrea asked for our input for proposal information.  Some suggestions were as follows:

1. 5th/6th graders struggle in math and STEM related aspects, along with 8th/9th graders.

2. Kris Veno, SEPTA Chair suggested the need to develop a Transitional Boot Camp for 3rd, 6th and 9th graders.

3. We need to educate parents to help children with math and the Wells Fargo Grant would allow us to impact the need.

4. E.E. Smith was suggested as a good avenue to go through in efforts to tie everything together and we should take a holistic approach to the situation.

5. The Board agreed and decided that we will partner with Ms. Quick on this project.

VP of Leadership, Kamina Fitzgerald

1. The liaisons are working with various schools and continue to reach out to their districts.  They are conducting checks every two weeks.

2. They are helping schools become more effective with membership.  They have connected with every school except Reid Ross Classical School.

3. They continue to have monthly meetings.

4. They will conduct a meeting with Stedman Primary School on April 23, 2015.

5. With Douglas Byrd Middle School, the staff is anxious to get started with PTA and getting back on track.

6. There is a meeting at Cumberland Mills on Thursday where they are working towards a whole new board.

7. Walker –Spivey had a PTA meeting on March 26th from 5-7.

8. Heather Fuentes has an upcoming meeting with Sunnyside Elementary.

VP of Membership, Rosalyn Hinton

1. There was no information to report.

Military Support Team, Emily Grimes

1. All is going well.

SEPTA, Kris Veno

1. The question was raised; can anyone be a part of SEPTA?  The answer is yes.  Also, who do they contact? Kris Veno is the contact person. SEPTA is a Special Education Committee that works with children with special needs.   Yes, they are in need of help.

2. There will be a free dance held on April 2nd from 6-9 p.m. at the Gilmore Recreation and Therapeutic Center located at 1600 Purdue Drive.  It is a parent education fair and an opportunity where parents network while their children dance in a supervised environment. 

3. Sonya Harriot and some of the other Board members volunteered to get volunteers from their school and community to help as well. 

4. On March 31, 2015, Kris will be speaking at an event for the EC Beginner’s Fair held at Max Abbott Middle School.

Advocacy, Crystal Williams

1. There was not information to report.

Reflections Chair, Jennifer Teague

1. There was no information to report.

Web Manager, Angelic White

1. There was not information to report.     

Community Liaisons,

1. There was no information to report.

Principals,

1. Dr. Mary Hales gave information about an information session that will be held the last Tuesday in March.  It will explain achievement levels and tips for test taking.

2. Lake Rim Elementary is hosting a Technology night and food will be provided. More details will be provided.

With no further business Porcha McMillan, President, adjourned the meeting at 5:08 p.m.

The next Board Meeting will be held on April 14, 2015 (due to Spring Break).  It will be held at 3:30 p.m. upstairs in Central Services’ Building Room 245. 

Respectfully submitted by: Sonya Harriott
                                            CCDPTA- Secretary

Approved by:                     Porcha McMillan
                                          CCDPTA- President


Minutes
Cumberland County District PTA Council
Executive Board Meeting
Cumberland County Schools Central Office
February 3, 2015
3:30 PM

The Cumberland County District PTA Council met on Tuesday, February 3, 2015 at 3:30 p.m. in the Central Services Board Room, with the following board members present: Sonya Harriott, Porcha McMillan, Jerial Bogan, Renarta Clanton-Moyd, Kamina Fitzgerald, Lisa G. Stewart, Angelic White, Deanna Jones, Debora McPhaul, Emily Grimes, Margie L. Maddox and Rachel Simms-Thompkins.

President, Porcha McMillan called the meeting to order at 3:36 p.m. The board approved the January 6, 2015 minutes.

DISCUSSION AGENDA

President, Porcha McMillan opened up the meeting with discussion and introductions of a possible partnership with the Fayetteville Technical Community College Continuing Education Department Adult programs. Janice Holden was representing as the Curriculum Specialist and Mr. Raymond Hardin was representing as a recruiter.

Treasurer, Jerial Bogan discussed and provided the treasurer report for information purposes.

There was a presentation given by Mrs. Holden from the Continuing Education Department at Fayetteville Technical Community College, to discuss partnership opportunities. Items she discussed were as follows:

  1. Holden started the presentation by saying that they are not trying to take students from the high schools, but they are searching for the parents of the students who need English as a second language to be able to contribute in the success of their children.
  2. She has been associated with PTA in the past when her child was still in school, but that the lack of being able to speak English can be a barrier to participation with programs like PTA.
  3. Why ESL? Suggested reasons:
  4. Improve communication skills; equip parents to assist their children with their schoolwork, acquire U.S. citizenship, and for other personal reasons.
  5. Requirements for the ESL program:
  6. They must be 18 or older, they must have a current valid photo id (additional forms of ID: passport, or credit card with a picture) they must take a placement test, attend orientation, wear a student id badge while on campus, sign in and out of class, follow school rules for parking and dressing, and attend classes regularly.
  7. Morley is the coordinator for students with learning disabilities and she can be reached at: 910-678-0182.
  8. There are 6 levels of English which range from 160 to 200+ in test scores.
  9. There are 3 beginning levels in ESL, 2 Intermediate levels in ESL, and 1 advanced level in ESL.
  10. In the classroom, they learn various curriculums such as: pronunciation, vocabulary, listening, speaking, reading, writing, grammar, civics and culture, and workplace English.
  11. Holden also discussed that they have distant-learning classes where they watch videos. They include: Coffee and English, which has 2 levels; 2 levels of Burlington English (Ell-BE; and 1 level of online teaching.
  12. They offer traditional classes with daytime hours of 8-12, 12:30-2:30, and evening classes from 6 to 9 PM. Fayetteville Tech provides many of their classes within their various sites.
  13. To get started, students must: complete registration, take a placement test, get their schedule, meet the teacher, and start learning.
  14. President, Porcha asked how can PTA help spread the information what are some possible ways that we can partner together to encourage and support ESL families. Also, develop ways that DPTA can provide relevant resources, valuable tools and helpful training for our parents in the community.
  15. Holden stressed that all ESL classes are free of charge and that she is a strong advocate of helping encourage parents to keep kids in school and aide in their success.
  16. Holden also offered to provide electronic information for the CDPTA Community Liaisons in the field to help spread the word.
  17. Hardin, the recruiter added that his purpose to better the community by encouraging others to help spread the word. He passed out business cards for further questions and/or information.

Old Business

  1. Jason Shaffer from Lifetouch designed an erasable poster/banner that would allow us to use for future events.
  2. Concerning the Community Wellness Fair, Treasurer, Jerial Bogan spoke on the attendance and how much diversity was present. She also, advised that she has been speaking with the Manager at the New Wal-Mart Market near 71st High School for future partnership opportunities and possible donations for door prizes. She emphasized that families who did come out were families in need. The food boxes, fresh produce and water donations received by the Second Harvest Food bank provided many families with food who had not eaten the week before.

Jerial also discussed the cooking classes provided healthy and alternative ways to cook.

One of CDPTA’s goals was to adopt a family to promote healthy lifestyles. We were able to adopt a mom and family which was funded through the National PTA grant, which was Phase 2 of the program. There were two children who needed support and motivation to overcome their eating hurdles. The adopted family’s progress will be tracked and weekly diaries including pictures will be created.

Advisory Board Member, Renarta advised that we should develop a consent form to be provided before photographing attendees.

The Wellness Fairs are bridging the gap within the community.

The next two Wellness Fairs are scheduled at Fellowship Fitness on Cliffdale Road on Saturday, February 28 and Saturday, March 28 from 9am-1pm.

New Business

Board Committee Reports

CCS Advisory Board-Renarta Moyd

  1. The TV interview for Porcha and Heather will be taped on February 20, 2015 and aired for the whole month of April.

VP of Grants, Rachel –Simms-Thompkins

  1. VP of Grants, Rachel advised we did not receive the Junior League grant due to the number of applicants and funds were limited. She also advised she is looking for future grant opportunities

VP of Leadership, Kamina Fitzgerald

  1. The liaisons are working with various schools and continue to reach out to their districts.
  2. They are helping schools become more effective with membership.
  3. They continue to have monthly meetings.

VP of Membership, Rosalyn Hinton

  1. No report

Military Support Team, Emily Grimes

  1. Information was sent as a message of being Army Strong
  2. Reminded CDPTA that on February 5th, the A-F School Report card would be released and that we need find ways to provide clear language to the parents that the test scores do not determine the quality of the school.
  3. Emily also reminded us to wear red on February 6th.

SEPTA, Julie Rufenacht/Kris Veno

There was no information to report.

Advocacy, Crystal Williams

  1. There was no information to report.

Reflections Chair, Jennifer Teague

  1. There was no information to report.

Web Manager, Angelic White

  1. Kudos was given to Angelic for a job well done on our website. She asked for us to check the website and email her any corrections, and/or additions.
  2. Angelic has been working with Laurie Pender to help CDPTA with our branding. Therefore, a Google plus account and YouTube channel has been developed to help promote and increase visibility for CCDPTA.

Community Liaisons,

  1. There was no information to report.

Principals,

Debra McPhaul who is part of the 71st Vertical Team reported the following.

  1. Parents are struggling with Common Core. We are in the 2nd semester of school and Mid-year failure reports with the possibility to retain will go home to the parents. Hopefully they will prompt the parents to get involved in their child’s education.
  2. McPhaul school, Lake Rim Elementary is providing conferences with SST Teams to develop a strategy to combat this problem, along with Parent Education Nights that will include meals.
  3. On February 12, 2015 from 5:30 to 7 p.m., they will host a Parent Education Night as part of their Title One initiative. It is titled “Read to Achieve.”
  4. At Lake Rim, Mrs. McPhaul mentioned in efforts to assist families, they provide on Thursdays extended hours for the Media Center to allow parents to come in and help their children take AR tests and get homework assistance.
  5. Renarta also suggested that we could do Family Math Nights with a Curriculum Specialist at ERC at the beginning of the year collectively and individually.

President, Porcha McMillan spoke about:

  1. The State Health and Wellness Conference, which will be held at Cary Panther High School on February 7, 2015 from 9AM to 1 PM. Sonya Harriott and student, Dania Harriott will represent for Cumberland County.
  2. Our focus should also be to advertise in the community.
  3. Porcha mentioned that we needed to confirm the Nominating Committee. The Chair is Virginia Jicha and members are: Emily Grimes and Deanna Jones.

With no further business Porcha McMillan, President, adjourned the meeting at 5:06 p.m.

The next Board Meeting will be held on March 3, 2015 at 3:30 p.m.

Respectfully submitted by: Sonya Harriott                              
                                             CCDPTA- Secretary

 

Approved by:                      Porcha McMillan
                                           CCDPTA- President