Board Meeting – October 6, 2015

Minutes
Cumberland County District PTA Council
Board of Director’s Meeting
Cumberland County Schools Central Office

The Cumberland County District PTA Council met on Tuesday, October 6, 2015 at 3:45 p.m. in the Central Services Board Room, with the following board members present: Sonya Harriott, Porcha McMillan, Jerial Bogan, Deanna Jones, Kris Veno, Heather Fuentes, Cathy Hurley, Iris Pierce, Margie Maddox, Lisa D. Stewart, Dr. Mary Hales, and Renarta C. Moyd.

President, Porcha McMillan called the meeting to order at 3:45 p.m.  The board approved the September 1, 2015 minutes.

DISCUSSION AGENDA
President, Porcha McMillan opened up the meeting with discussion and opened the floor for the report of the Audit Committee regarding the proposed budget.  A motion was made by Heather Fuentes and seconded by Dr. Mary Hales, with a unanimous vote of approval.

Treasurer, Jerial Bogan discussed and provided the treasurer report.

Old Business
The following subjects were also discussed:

  1. The CCDPTA Block Party:
    1. The block party went very well and exceeded our expectations.
    2. There were over 900 people that signed in at the registration station with having only one opportunity to come through, so there were others who entered in another location due to activities occurring at the same time.
    3. Mini grants and awards were given out.
    4. The event was well represented.
    5. Next year we will begin the block party planning early.
    6. Judges who were non-bias selected the schools that were awarded grants.
  2. Porcha stressed that we would like to get more PTA’s on board, as well as, give and received more support from the community.
  3. Porcha, CCDPTA President gave a presentation to CCS School Board Cabinet to discuss the status and provide updates for CCDPTA. CCS School Board and Superintendent, Dr. Till were very impressed with the information provided and happy to assist us to further our mission.
  4. We are asking Board members to assist during Reading Rocks. Please contact Porcha if you are able to volunteer.  We will have table set up for the event.
  5. There were suggestions made to check into getting uniform shirts for the board. Some included, JEBS and other companies that CCS principals utilize. We welcome the boards input and suggestions. Ideas were for a long sleeve shirt for the winter months and Polo for the warmer months.  Name tags are also an area of uniformity.
  6. Porcha gave an update on our branding video that Nakol Lovett is completing. The video will spotlight 3 PTAs, sharing Why We PTA. Nakol will be putting the finishing touches and provide us with the final draft to proof. In efforts to get more exposure, we asked all to like CCDPTA on Facebook and on Twitter.

New Business

  1. Funds from the Smart Start Grant were finalized with offering a Mini-Grant Program for the following: Fay-Cumberland Recreation Centers will receive $100.00 toward youth fees for sports and cultural arts programs.  CCDPTA will offer 64 awards at $25 stipends to be given to youth on a referral system. The programs will be paid through CCDPTAs voucher. CCDPTA is working with CCS Director of Health Services, Shirley Johnson.
  2. Cumberland County Community Foundation reached out to CCDPTA to offer us a grant and endowment opportunity. Heather made the motion to apply for the CCF Grant and Endowment with a second from Sonya Harriott. The motion was unanimously approved.

Board Committee Reports

VP of Leadership-Heather Fuentes

  1. We currently have 5 school districts that are represented with liaisons. They are 71st, Southview, Westover, Terry Sanford, and Cape Fear.
  2. Heather is focusing on recruiting and getting a team established to start conducting town hall meetings.
  3. A President’s luncheon was discussed to recruit members.
  4. Heather would like to narrow and get people in place before branching out to network for this month to be able to have a concrete plan for later events.
  5. Also, she is working on a letter to send out to principals to discuss how best to approach our districts.

VP of Membership, Rosalyn Hinton

  1. There are 62 out of 87 schools that are currently PTA’s. There are 6 of 17 high schools that are PTA’s.

Military Support Team

  1. Emily Grimes has retired.  Iris Pierce is the current representative.  There was no report.

SEPTA, Kris Veno

  1. May Hales, Ferguson Easley Elem requested SEPTAs support. Great event that went very well.
  2. Kris advised in the future she would like to visit schools for their events.
  3. Kris reminded us that SEPTA meets on the 2nd Tuesdays of each month at 2:30 and are in need of volunteers.
  4. There is an event scheduled for May 24, 2016. Volunteers are needed. More information to follow.

Principal’s Advisory Board

  1. Lisa Stewart shared that Gray’s Creek Middle PTA is doing wonderful.  They had a successful box top fundraiser, won the CCDPTA mini grant award, and their PTA is now able to stress the value and benefits of PTA membership.
  2. Hales, Ferguson Easley Elementary had a Grandparent’s Day event, in which 80 people were in attendance. Their Open House and Curriculum Night was very successful and the parents were very supportive. They also have had great partnerships and work with males once a month.  They are hosting a yard sale and a dance for adults on October 30, 2015.  They would like to reach out to all and invite others to addend.
  1. ESL/Male Involvement
  1. There will be events planned once the sign up process is complete.  We are in the process of collaborating with the ESL departments to plan events for the needs of ESL families.

With no further business Porcha McMillan, President, adjourned the meeting at 5:02 p.m.

The next Board Meeting will be held on December 1, 2015 (due to elections and no pressing business, we will not meet in November).  It will be held at 3:45 p.m. in our normal location.

Respectfully submitted by: Sonya Harriott
CCDPTA- Secretary

Approved by: Porcha McMillan
CCDPTA- President